Integrate your Workday® HCM with SumTotal LMS

Workday® is the employee system of record for many enterprises. These companies also have human capital management platforms from other vendors to handle the unique needs of their businesses.

To enable these platforms to work together, Workday® provides a variety of tools designed to manage the flow of data between them. These include open, standards-based web services, the Workday® Integration Cloud Platform, Enterprise Interface Builder (EIB), and Workday® Studio, a sophisticated tool for skilled developers.

Workday® Integration Cloud provides pre-built connections with other enterprise applications. Workday® provides and manages the connectors. However, there is no default connector available for SumTotal, so most customers end up doing custom integrations.

Workday® eases the pain for ElixHR customers with pre-built integration for Workday®, but for customer who have SumTotal Learn or Perform without the ElixHR integration add-on, the need for a custom solution remains.

The solution is to use EIB to send data from Workday® to SumTotal, and a custom Workday® Studio integration to bring training data back into Workday®.

For the EIB integration, create a custom report in Workday® with the following data:

• employee personal information,
• location,
• manager relationship,
• organization,
• job data, and
• skills and competencies.

Create transformation steps in EIB to format the data to SumTotal DSU specifications and generate a flat file for processing into SumTotal Learn using the nightly process.

For the data transfer from SumTotal to Workday®, build a custom Studio integration in Workday® to receive SumTotal roster management web services to pull activity completions. This will allow you to retain training information in Workday® for reporting, employee development, and succession planning.

Be sure to schedule the activities for the overnight data feed so records are up to date. Since Workday® is the system of record, we recommend transferring the EIB file to SumTotal before processing the SumTotal file for Workday®.

We hope this helps you manage your integrations so you can achieve the full performance value of both platforms.

Pixentia is a full-service technology company dedicated to helping clients solve business problems, improve the capability of their people, and achieve better results.